Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac Updated: March 2018 This article explains how to do some of the more popular formatting tasks, such as changing the font, embedding a link, showing or hiding paragraph marks, and pasting text and images into your email message. Change the font The default font is Calibri (Body) 11, but you can change this. • Highlight the text where you want to change the font.

• Select the font and font size from the drop-down lists. • Add some color by selecting the Font Color button and choosing a color. For information on changing font sizes, see. Embed a link Hyperlinked text is underlined and displayed in a blue font, but you can edit the font, size, color, and style. • Highlight the word or words that you want to turn into a link. • Click Link.

I have Outlook 2016 and research I had read before with Outlook 2013 and below you could 'insert text' instead of the linked file, but Outlook have removed this. I would be willing to use another program in order to get it into an email for sending out as a newsletter, so it doesnt need to be outlook. Custom email signatures are commonplace, whether they include simple contact details or a complete HTML signature on Mac Mail. A frequent further customization to email signatures is to include an image or logo, which is what we will show you how to create in the Mac Mail app for Mac OS X.

• Enter the URL that you want to use, and then click OK. The text you selected earlier becomes a hyperlink that the recipient selects to go directly to the web page.

• To edit the URL, right-click or Ctrl+click the hyperlinked text, and select Hyperlink > Edit Hyperlink. • To edit the format of the hyperlink, select the hyperlinked text and click any of these buttons to apply formatting.

Paste text and images into your message • Select and copy the content you want to add to your message. • Go to your email message, and select Edit > Paste. • At the bottom of the pasted text you'll see a paste control icon. Click it to reveal your paste options • Keep Source Formatting keeps all of the original formatting and images. • Match Destination Formatting changes the font to match what you're using in your message. Images are unchanged.

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Tip: If the font size increases when you paste text into your message, use this paste option to solve the problem. • Keep Text Only removes all of the formatting and images and leave only the text. • Select the desired choice.

Add a list You select your bullet or number format by using the list buttons on the ribbon. You can also promote or demote sections of the list with the indent buttons to create a nested list. • Place your cursor where you want a bulleted list. • On the Message tab, click the arrow next to Bullets or Numbering. • Choose a bullet or number style and start typing. Here's an example of the bullet styles available. • Press Enter every time you want a new bullet, or press Enter twice to end the bulleted list.